Inventory Management of a Company's IT Assets
what is Inventory Management of a Company's IT Assets?
Inventory management of a company’s IT assets involves tracking and maintaining all hardware and software resources within the organization. It ensures assets are properly recorded, assigned, and used efficiently throughout their lifecycle. This helps reduce costs, improve security, ensure compliance, and support better decision-making.
Tools for IT Asset Management?
Managing IT assets efficiently requires the use of specialized tools that offer visibility, control, and security across an organization’s hardware and software infrastructure.
1. ipm+ Asset Management-
ipm+ Asset Management is a smart tool that helps companies keep track of all their computers, software, and devices. It shows real-time information about which devices are being used, how healthy they are, and how much energy they use. This helps save electricity and lower costs. ipm+ also lets companies control all their devices from one place, making it easier to manage large numbers of computers in offices, schools, or government departments.
2. Safetica & GTB Technologies-
Safetica and GTB Technologies are tools used to protect important company data and keep IT assets secure.
- Safetica helps prevent data leaks by watching how employees use computers and devices. It can detect suspicious activities (like copying or sending sensitive files), monitor both hardware and software usage, and stop unauthorized data sharing. It also works well with other IT asset management tools, making it easier for companies to manage security and asset tracking together.
- GTB Technologies provides advanced tools to protect data and track how it moves within the company’s network. It helps stop unauthorized access, monitors data in real time, and protects both devices and the company’s network from data loss. These tools are especially useful for keeping sensitive business information safe and under control.
Benefits of IT Asset Management Tools
Real-time Tracking
Improved Security
Data Loss Prevention (DLP)
Energy Efficiency
Centralized Control
Compliance Support
Asset Health Monitoring
User Behavior Monitoring
Cost Savings
Who can get IT Asset Management Tools?
Large Enterprises
Small and Medium Businesses
Educational Institutions
Sub-Contractors
Government Departments
IT Service Providers & Managed Service Providers
Healthcare Organizations
Sub-Contractors
Financial Institutions
Manufacturing & Industrial Firms
Remote & Hybrid Workforces
Sub-Contractors
Various types of assessments are used to identify the tools required.
Security Assessment: Evaluating the security measures and vulnerabilities within an IT system to identify potential threats and weaknesses.
Risk Assessment: Identifying and analyzing potential risks to IT assets, such as data breaches, cyber attacks, or system failures, and determining strategies to mitigate these risks.
Performance Assessment: Assessing the performance of hardware, software, and networks to ensure optimal operation and identify areas for improvement.
Compliance Assessment: Ensuring that IT systems and practices comply with relevant laws, regulations, and industry standards, such as GDPR, HIPAA, or PCI DSS.
Infrastructure Assessment: Evaluating the physical and virtual infrastructure components, such as servers, routers, and storage systems, to ensure they meet organizational requirements and support business objectives.
Software Assessment: Assessing the quality, functionality, and security of software applications to ensure they meet user needs and adhere to best practices.
Disaster Recovery Assessment: Evaluating the effectiveness of disaster recovery plans and procedures to ensure that IT systems can be quickly restored in the event of a disruption or disaster.
IT Governance Assessment: Assessing the effectiveness of IT governance practices, policies, and procedures to ensure alignment with organizational goals and objectives.
- VAPT: VAPT is a security process that identifies system weaknesses and simulates real cyberattacks to fix them. It helps prevent data breaches, ensures compliance, and strengthens overall protection.
What is the Role of Shamkris?
🔄 Review of Assessment
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🔄 Tools Identified & Recommendations
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🔄 Deployment & Implementation of Tools
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🔄 Verification / Inspection of Tools
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🔄 Annual Support to Complete Implementation of Tools
↺ (loops back to Review of Assessment for continuous improvement)
How Shamkris Helps Your Business
Creates a Centralized IT Asset Inventory: We perform auto-discovery of your network to create a complete and centralized inventory of all your IT assets.
Reduces Security Risks: We provide protection from vulnerabilities through active patch management and by monitoring for any unauthorized devices connected to your network
Secures Your Sensitive Data: We help you gain knowledge of your sensitive data by identifying and classifying it. We then monitor this data to detect policy violations and enforce rules with automated protective actions.
Provides Quick Threat Containment: In case of a security breach, we use all available information to contain the threat quickly and efficiently.
FAQ
IT Asset Management is the process of tracking and managing a company’s IT assets—hardware, software, and digital resources—throughout their lifecycle, from procurement to disposal.
It helps organizations control costs, improve security, avoid compliance risks, and optimize the use of technology resources. Without proper inventory, companies may face data leaks, license violations, or unnecessary expenses.
Hardware: laptops, desktops, servers, printers, mobile devices
Software: applications, licenses, cloud subscriptions
Network devices: routers, firewalls, switches
Digital assets: files, databases, cloud resources
They track device usage, monitor employee activity, prevent data leaks, and detect unauthorized access. Some tools also include Data Loss Prevention (DLP) features to safeguard sensitive business information.
No. While large enterprises use them extensively, SMBs, schools, government departments, hospitals, and even startups can benefit from asset management tools to reduce costs and improve efficiency.
By preventing unused software license renewals, optimizing energy consumption, extending device life through health monitoring, and avoiding unnecessary purchases.
Yes. ITAM tools ensure proper usage of licensed software, secure handling of data, and adherence to company and legal policies (such as GDPR, HIPAA, or ISO standards).
Yes. Many modern ITAM solutions support remote and hybrid work environments, tracking devices and ensuring data security even outside the office network.
ITAM focuses on tracking and optimizing assets (hardware/software).
ITSM focuses on delivering and managing IT services (helpdesk, support, incident management).
Both often work together for efficiency.
Ideally, inventory management should be real-time or automated. If that’s not possible, companies should update their IT asset records at least monthly to avoid inaccuracies.