ISO 30301 is applicable to any organization that wishes to: — establish, implement, maintain and improve an MSR to support its business;
— ensure itself of conformity with its stated records policy;
— demonstrate conformity with this document by
ISO 30301 - Information and Documentation — Management Systems for Records
What is ISO 30301: 2019 Certification?
ISO 30301 specifies requirements to be met by a Records Management System (RMS) to support an organization in achieving its mandate, mission, strategy, and goals.
Benefits of ISO 30301 certification to your company:
- Global recognition
- Increases business efficiency
- More effective system for records
- Cost savings and accountability
- Enables risk management and business continuity
- Empowers organizations to capitalize on the value of their information resources as business, commercial and knowledge assets
Benefits of ISO 30301 certification to your customers:
- Improves quality and services
- On-time delivery
- Right first-time approach
ISO 30301 certification (also known as “registration”), is a third-party audit performed by a certification body such as PECB who, upon verification that an organization is in compliance with the requirements of ISO 30301, will issue an ISO 30301 certificate. This certification is then maintained through regularly scheduled annual surveillance audits by the registrar, with re-certification of the Records Management System performed on a triennial basis.
Benefits of ISO 30301: 2019 Certification
Global Recognition
Increases business efficiency
More effective system for records
On-time delivery
Improves quality and services
Cost savings and accountability
Who can be certified ISO 30301: 2019?
Manufacturing Companies
Service Sector
Hospitals
NGO'S
Educational
Government Organizations
Research Foundation
Fitness Sector
Shipping Industry
Aerospace
Food
Automotive
Telecom
Textile and Apparels
Medical and Test Lab
Software Development
Document required for ISO 30301: 2019 Certification
- System Manual
- System Procedure
- Policy
- Objectives
- Mission & Vision
- Standard Operating Procedure (SOP)
- Checklist
- Forms
- Formats
- Records
The extent of Documented Information differs as per:
- Organization’s size
- Activities performed by the organization
- Processes undertaken by the Organization
- Products and services offered by the organization
- The complexity of processes undertaken
- Competence of persons involved
Role of Shamkris and Process of ISO 30301: 2019
Shamkris adopts a results-oriented approach to effective system implementation in the organization. A simple and practical method of system implementation helps organizations increase business efficiency and sustainability. Shamkris supports 100% documentation to obtain a certificate of success in addition to enhanced performance.
The implementation process is described below:
Time Frame
Task
Process
Day 1
GAP Analysis
Certification Body
Selection
Cost Estimates
- Finding the GAP between existing system related to ISO requirements
- Selecting the appropriate certification body
- Based on the scope of your business & certification body you choose
Week 1
Developing Documents
- Management System Manual, Management System Procedures, Policy, Objectives, Forms etc.
- Review of Standard Operating Procedures (SOP)
Week 4
Implementing Management System
- ISO Awareness training for the top management and staff
- Implementing a well-documented management system throughout the organization
Week 8
Internal Audit
MRM
CAPA
- Internal audits identifying nonconformities related to ISO requirements
- Management Review Meetings
- Corrective and Preventive Action plan for nonconformities
Week 10
Certification Body
Audit
N-C Closing
- Shamkris acts on your behalf and assists you in the third-party audit
- Closing of any nonconformities identified by the certification body
Week 12
Certificate Issued
- ISO certificates issued for years
- Surveillance Audits yearly
Year on Year
Yearly Compliance
- Support of Yearly documentation for audit